Day of Service

1 month to 2 weeks before the wedding day

Designed for the couples who have everything done, and wants to have someone review all the details and oversee and coordinate the wedding on the “Day Of.” Two weeks before the wedding, we confirm all the vendors and the venue, review your timeline, and are on site on “Day Of” to insure that everything you have planned goes according to your vision.  We are on site for 8 hours. This package can include rehearsal on the day of. Rehearsals before the wedding day are charged a nominal additional fee. This service is available to book three months or less before your wedding day, and additional hours or staff may be added at an additional fee.

Pre-Wedding Day

  • Pre-Wedding Day • Two (2) client/planner meetings •

  • Unlimited contact via email/phone

  • Weekly email “check ins” to ensure planning is running smoothly and on track

  • Client will receive a general planning checklist

  • Production of a detailed wedding day itinerary

  • Review of vendor contracts

  • Confirm arrangements, check delivery date, arrival times, quantities of rentals etc. with vendors

  • Detailed timeline will be sent one week prior to wedding day to all vendors for review 

  • Confirmation of all wedding vendors

  • Assistance with all wording of stationary-menu cards, welcome signs, wedding program etc.

  • Walk-through at event site(s)

Wedding Rehearsal and Dinner

  • Coordinate ceremony rehearsal (1 hour)

  •  Distribute very detailed wedding day itinerary to wedding party, family, and attendants

  •  Collect/coordinate final payments for specific vendors

  • Collect wedding day items such as marriage license, guest signing item, cake knife, cake topper, toasting flutes, favors, candles, programs, place cards etc.

  • Review final wedding details with venue, couple, and bridal party

  • Finalize ceremony timing, music and service with officiant and couple

  • Confirm that all members of bridal party are aware of arrival, picture and entrance times

Wedding Day

  • Manage the flow and timing of the ceremony and reception (until cake cutting)

  • Act as liaison between wedding party, family members and vendors

  • Check with ceremony & reception site, Supervise set-up of facilities

  • Check supplies at guest book and gift table • Direct vendors during the ceremony and reception

  • Place all accessories in proper places & arrange for them to be picked up by the assigned person at the end of the event

  • Keep activities on schedule

  • Use of extensive Bridal Emergency Kit. We’ll be ready and available to solve any unexpected situations or  emergencies

Ceremony

  • Distribute bouquets and pin flowers on attendants and family members

  • Direct photographer, videographer, musicians, rentals, florist etc. where to set up

  • Oversee set-up of the ceremony to make sure all commitments are fulfilled

  • Distribute final payments and gratuities as needed

  • Set up all ceremony décor not handled by a specific vendor (i.e. guest signing item, unity candles, programs, pictures, etc.)

  •  Direct ushers with programs and seating distribution

  •  Line up and cue wedding party/musicians for ceremony

  •  Give marriage license to officiant and make sure wedding rings are present

  •  Collect all personal wedding items and gifts and deliver to reception site or
    designated person

Cocktail Hour & Reception (6 hours-set up to cake cutting)

  • Set up all reception décor not handled by a specific vendor (i.e. Favors, menus, candles, cake knife, toasting flutes, escort and place cards, gifts, table design, disposable cameras, etc.)

  • Manage vendor set-up of reception and make sure all commitments are fulfilled

  • Line up and cue couple and wedding party for Grand Entrance

  • Assist band or DJ in cueing important events (i.e. grand entrance, parent dances, cake cutting, bouquet toss, etc.)

  • Cue couple for all important events 

  •  Maintain & coordinate timeline for all events during reception

  • Stay in communication with Banquet staff to ensure things are going smooth

3301 NE 183rd Street 

Aventura FL 33160

Tel: (408) 206-3638

Email: lina@linabenderevents.com

© 2019 Lina Bender Event & Wedding Planner